AppsScriptPulse

Google Apps Script: Extract Specific Data From a PDF and insert it into a Google Sheet – Yagisanatode

Have you ever asked for a list from a client, another department or agency and instead of saving into a file that might even be considered marginally useful, they give it to you as a pdf. … Continue reading “Google Apps Script: Extract Specific Data From a PDF and insert it into a Google Sheet”

Yagi shares a comprehensive walk-through of how you can sometimes extract data from .PDF documents using Google Apps Script and the advance Drive service. The solution is also able to work on .PDFs created from images using the built-in OCR features of Google Drive and you might want to drop the getTextFromPDF() function shared in the post.

Source: Google Apps Script: Extract Specific Data From a PDF and insert it into a Google Sheet – Yagisanatode

The Gift of Script: Create a Shortcut in Google Drive with Google Apps Script

The following Google Apps Script is designed to create a Shortcut to an existing Google Drive folder, within another folder..

For Google Drive pros you can currently place a file in multiple folders, but Google will be removing this functionality on 30 September 2020. In March Google announced general availability of shortcuts in Google Drive, is is designed to replace the ‘file in multiple locations’ feature. For Google Apps Script developers wanting to migrate to Drive Shortcuts Phil Bainbridge provides this useful Apps Script snippet.

Source: The Gift of Script: Create a Shortcut in Google Drive

G Suite Solutions —  Apps Script Powered Workflow Automation

Laura Taylor recently spoke at SheetsCon on the topic of Automation with Apps Script. During the presentation, she walked through a simple approval workflow for a hypothetical small business to demonstrate the power of Apps Script to automate workflow inside G Suite. She also showcased modern ECMAScript features supported by the new Apps Script V8 Javascript runtime.

The article is an overview of the workflow covered in the author’s presentation along with install instructions for trying it out in your G Suite domain.

Source: G Suite Solutions —  Apps Script Powered Workflow Automation

Bulk save emails from Gmail

Screenshot of setup sheet for tool.

Screenshot of setup sheet for tool.

This tool is designed to bulk save emails (and associated attachments) from a specified Gmail label into a Google Drive folder, with relevant threads combined into a single PDF document.

Source: The Gift of Script: Bulk save emails from Gmail – overview

Apps Script – Adding and removing Drive files and folders

In case you didn’t know, Google Drive has the ability to store files and folders in more than one place at a time. So, you could have a file in a folder for a particular company and have the same file in a different folder which is where you store all the reports. It’s something you can’t do in a traditional computer folder system.

Source: Apps Script – Adding and removing Drive files and folders

Convert Doc to PDF and move into a new folder with Google Apps Script

Create a PDF version of a Google Doc, move it into a new folder, remove its parents so it only exists in the new folder (typically also exists in My Drive) and then trash the Doc.

Source: The Gift of Script: Convert Doc to PDF and move into a new folder

Google Apps Script —Track videos viewed on Google Drive within your organization

SCENERIO: You are admin of a G-Suite set up. You upload training videos for your organization members on Google Drive/Team Drive. To increase productivity, you want to ensure all members watch the videos you upload.

SOLUTION: You utilize this amazing GSuite Reports API and use Google Sheets as your dashboard to view all details about your MP4 videos.

Source: Google Apps Script —Track videos viewed on Google Drive within your organization

Copy template sheet to Google Sheets and reorder

Template sheet with signatures to copy to other files

Screenshot of template sheet with signatures to copy to other files

Take a template Google Sheet (containing fields for 3 signatures) and copy it into other Google Sheet files within a given Google Drive folder and then reorder those sheets so that it was the first one.

The idea was based around needing users to authorise student marks with their signature from multiple Google Sheet reports produced from a third party system.

Source: The Gift of Script: Copy template sheet to Google Sheets and reorder

Batch get existing Google Drive folder IDs & names

Get the folder IDs of a large number of current Google drive folders along with parts of their name – for capturing in a Google Sheet.

Source: The Gift of Script: Batch get existing folder IDs & names – version 2.0

Create alphabetised folders in Google Drive

Screenshot of Google Drive folder layout

The script is designed to bulk create folders from a Google Sheet and to arrange them into alphabetised folders within Google Drive, by extracting the first letter of a user’s surname.

If a suitable alphabetised folder does not exist in Google Drive, then one is created. The script also adds the created folder to an ‘Everybody’ folder so that there is a single area with all the folders listed in.

Source: The Gift of Script: Create alphabetised folders in Google Drive

Bulk rename files in Google Drive

Screenshot of File renamer text fields

Screenshot of File renamer text fields

This is designed to automate bulk renaming of multiple files within a single Google Drive folder. It has been developed as a Google Sheet with flexibility towards entering your own search pattern and replacement string as you see fit.

Source: The Gift of Script: Bulk rename files in Google Drive

Bulk create Google Drive folders from a Google Sheet

The following Google Apps Script code was developed to bulk create Google Drive folders with data from a given spreadsheet (eg to name the folders and add permissions). It uses the Module Name and Marker to form the folder name as it iterates through each row in turn. At the same time it takes the Marker Email Address and uses the ‘DriveApp’ to provide edit access to the folder. Finally it creates another sub-folder in each folder as an extra.

Source: The Gift of Script: Bulk create Google Drive folders

How to backup Google Photos to Google Drive automatically after July 2019 with Apps Script

Easy to configure apps script to continue backing up your Google Photos to Google Drive after the July 2019 change. You just need to change two lines of the script to get this running with your Google Photos account.

Source: How to backup Google Photos to Google Drive automatically after July 2019 with Apps Script

Transfer owner rights under Google Drive folder at once with Google Apps Script-Qiita

Yuki Tanabe provides some Google Apps Script code that can change the owner permissions of all folders and files in a particular folder in Google Drive

Source: Transfer owner rights under Google Drive folder at once with Google Apps Script-Qiita

Change Google Drive Folder color with Apps Script – Stéphane Giron – Medium

In Apps Script you can use the DriveApp service to manage your files and folders, but the methods getColor and setColor do not exist. You can use the drive advanced service to query the API directly but with recent change you will have to activate the Drive API in GCP and will need a GCP project. To have a smooth integration and skip the Google Cloud project creation here is a function to manage Folder color in Apps Script. These functions queries the API directly with UrlFetchApp() service.

Source: Change Google Drive Folder color with Apps Script – Stéphane Giron – Medium

How to deal with Google Drive API for Team Drive + some Apps Script code, now use the new Drives resource collection

How to use Google Drive API for Team Drive in Apps Script with specific focus for Administrator of G Suite domain to list Team Drive, view Sharing Settings and more

Source: How to deal with Google Drive API for Team Drive + some Apps Script code, now use the new Drives resource collection

Google Drive as cache – Desktop Liberation

If you are after performance and self cleansing then the CacheService is the best solution for caching, and if you are after permanence and small amounts of data, the properties service is a good solution. You can also get round many of the limitations of each service using my properties and cache plugins, covered in Squeezing more into (and getting more out of) Cache services

Source: Google Drive as cache – Desktop Liberation

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