AppsScriptPulse

Opening and closing Google Forms on time trigger using Google Apps Script

This is a sample script for opening and closing Google Forms on time using Google Apps Script.

Here’s a handy little snippet if you would like to programmatically open/close one of your Google Forms to responses for specific hours of the day. The script includes another trigger that will repeat opening/closing the Google Form for responses each day. As this snippet uses .timeBased().at(date) it’s easy for you to modify if you want to only have the form open to responses between two specific dates/times.

Source: Opening and Closing Google Forms on Time using Google Apps Script

Validate postal address with the new Google Maps Address Validation API and Google Apps Script

 

Validate addresses using Google Maps Address Validation and Apps Script. Discover onleeaddress the add-on for Google Workspace.

I missed the announcement in November 2022 that there is a new Google Maps Address Validation API. I also missed this post from St├ęphane Giron showing how you can use the Address Validation API in Google Apps Script.

The concept is simple, you provide the Address Validation API with what you think is a correct address and the API returns information on each component of the address and additional metadata. Visit the source post for more details on setup and some example code.

Source: Validate postal address with the new Google Maps Address Validation API and Apps Script

Find all matching values in Google Sheets cells with Google Apps Script

Learn how to search and find all values in an entire Google Sheet spreadsheet, in a specific sheet tab or in a range with Apps Script.

Handy little snippet from Scott Donald on using the Google Apps Script TextFinder class to find all the occurrences of matching text in a Google Sheet. The bit I particularly liked in this solution was how Scott used a .map method to return an object array of cell hits including A1 notation:

Array containing an object for each sheet containing the sheet name and the cell location (Image credit: Scott Donald)

Follow the source link for more information including a video tutorial.

Source: Find All Values in Google Sheets with Apps Script – Yagisanatode

Hiding/deleting non-consecutive rows and columns in Google Sheets using Google Apps Script

These are the sample scripts for hiding and deleting rows and columns on Google Spreadsheet [sic] using Google Apps Script. I sometimes see the questions for hiding and deleting rows and columns on Spreadsheet at Stackoverflow. So here, I would like to introduce the sample scripts for this.

In SpreadsheetApp there is the .deleteRow() and .deleteRows() , but when you have a lot of data or non-consecutive rows it can really eat into your Apps Script runtime limit. In searching for a better way of doing this I found this great solution from Kanshi Tanaike on Stack Overflow which uses the Google Sheets Advanced Service to delete multiple rows using one API call!

Using Sheets.Spreadsheets.batchUpdate isn’t just limited to deleting rows and for more examples see the source post which includes examples for hiding and deleting both rows and columns.

Source: Hiding and Deleting Rows and Columns on Google Spreadsheet using Google Apps Script

Organise Google Drive files into a JavaScript object for use with Google Apps Script

Organise Google Drive files into a JavaScript Object so that they can be looped through for each named individual.

Files to loop through and organise

Files to loop through and organise

The following Google Apps Script is designed to go through a folder of Google Drive files where a number of tutors have individual files for groups of students they teach. The code will collate all of the relevant files (specifically their IDs) that belong to each tutor, so that at a later date we can loop through the organised data set and create individual Google Sheets for each tutor and compile their student data into it.

What this code ultimately allows us to achieve is the ability to go through the files and get them organised for further coding.

In this example we have a file name pattern of ModuleCode – Tutor Name – Group Number for example ABC – Jane Doe – Grp 02. So we want to collate all of the files that belong to Jane Doe first, then move on to the next tutor (Micky Mouse in this example).

The collated data will look like this:

{
"Jane Doe":[
"FILE ID HERE",
"FILE ID HERE",
"FILE ID HERE"
],
"Micky Mouse":[
"FILE ID HERE",
"FILE ID HERE"
]
}

Source: The Gift of Script: Organise files into a JavaScript Object

Merging multiple PDF files as a single PDF and converting all the pages in a PDF to PNG images using Google Apps Script

This is a sample script for merging multiple PDF files as a single PDF file using Google Apps Script. [and] This is a sample script for converting all pages in a PDF file to PNG images using Google Apps Script.

Kanshi Tanaike has recently been exploring and sharing some Apps Script solutions for handling PDF Documents using the PDF-LIB JavaScript library. So far they have looked at merging PDF files as well as converting PDF pages into PNG images.

The solution uses fetch and eval to load PDF-LIB, but with a minor modification hoisting the declaration of setTimeout you can also copy the source code into the script editor and avoid the evils of evals (a modified example here).

The Apps Script execution runtime limit will be a factor in the size of PDF Documents you can handle, but for smaller jobs a great solution to keep in mind.

Source: Merging Multiple PDF Files as a Single PDF File using Google Apps Script and Converting All Pages in PDF File to PNG Images using Google Apps Script

Google Apps Script Tip: Sorting through an array of duplicates

Sort through an array of duplicates and extract unique values into a new array.

Remove array duplicates

Remove array duplicates

The following Google Apps Script is designed to go through an array of values that contains duplicates and create a new array of only the unique ones, arranged alphabetically. I needed this code when looping through files in a Google Drive folder where tutors and their groups formed part of the filename that I needed to extract for the end file that was created.

Source: The Gift of Script: Sort through an array of duplicates

Filter a try/catch error message when coding with Google Apps Script

Search a try/catch error message for keywords to determine the error message to log using JavaScript match.

Filter an error message in a try/catch

Filter an error message in a try/catch

The following Google Apps Script is designed to exercise how you might go about searching the error message in a ‘try/catch’ for keywords. I wanted this specifically for a tool I built that contains a lot of code (and hence a lot of potential error messages) between a try/catch, for which a very small number of people were experiencing a timezone issue with their Google Sheet file.

The aim was to use a JavaScript ‘match’ to find the keyword timezone and display a set of instructions for the user to resolve the issue themselves instead of just a generic error message.

Source: The Gift of Script: Filter a try/catch error message

Workaround: Checking Existence of File ID in Google Drive without Access token and API key using Google Apps Script

This is a workaround for checking the existence of file ID in Google Drive without both the access token and API key.

When you want to check whether the file of the file ID is existing in Google Drive, generally, you might use Drive API and Drive service (DriveApp) of Google Apps Script. In this case, the scope of Drive API is required to be used. By this, the access token and the API key (in the case of publicly shared files) are required to be used. But, there might be a case that the available scopes are limited. In this post, I would like to introduce a workaround for checking the existence of file ID in Google Drive without both the access token and API key.

This workaround could have been a nice addition to a recent project I was working on to audit a bunch of Google Drive file IDs. As noted in this post a big benefit of the approach is there is no need to include Google Drive authentication scopes to your project. See the source post for the code and explanation.

Source: Workaround: Checking Existence of File ID in Google Drive without Access token and API key

Import CSV data into Google Sheet using Google Apps Script

Loop through CSV files in Google Drive and extract their contents into specific areas in Google Sheet files.

CSV File template to copy data into

CSV File template to copy data into

The following Google Apps Script is designed to loop through a folder of CSV files in Google Drive, extract the data, create a Google Sheet file per CSV, and insert the data into specific rows/columns.

Source: The Gift of Script: Import CSV data into Google Sheet files

Reading Qualtrics survey details with Google Apps Script

Use the Qualtrics API to connect with a Survey and get its details.

Qualtrics API Survey details

Qualtrics API Survey details

Most of the complexity with this simply comes in getting the correct syntax for connecting to the Qualtrics API. This Get Survey Qualtrics webpage provides a little bit more technical detail for what exactly is sent/received.

You will need to complete the 3 pieces of information at the top of the Apps Script code for your own setup:

  1. API Token from the Qualtrics website,
  2. ID of the Survey you want the details of,
  3. Your Data Center ID.

Source: The Gift of Script: Get Qualtrics Survey details

Search Google Drive for ‘Shared with me’ with Google Apps Script

Search Google Drive for all of the files found in the Shared with me space and collate the results into a Google Sheet.

Search Google Drive 'Shared with me' and collate the results

Search Google Drive ‘Shared with me’ and collate the results

It will collate the following information into a Google Sheet:

  • The file name as a direct clickable link,
  • The file ID,
  • The type of file eg PDF, Google Sheet/Doc,
  • The file creation date,
  • The file last updated date,
  • The folder path,
  • The file owner.

Source: The Gift of Script: Search Google Drive for Shared with me

Autofill Google Sheet Formula with Google Apps Script

Use Google Apps Script to Autofill a formula down rows in a Google Sheet.

Autofill Google Sheet Formula

Autofill Google Sheet Formula

The following Google Apps Script is designed to insert a formula into the first row of data in a Google Sheet, then use Autofill to add the formula to the subsequent rows below. In this example I am just using a simple Sum formula to add up age and shoesize for demo purposes. The need to do this came about when combining multiple Google Sheet files however, that needed calculations adding to the final composed version.

Source: The Gift of Script: Autofill Google Sheet Formula

Clearing cells in multiple Google Sheets using Google Apps Script

This is a sample script for clearing the discrete cell values on multiple sheets using Google Apps Script.

Handy little code pattern for clearing ranges across multiple tabs in Google Sheets. Snippets are provided for both SpreadsheetApp and the advanced Sheets service.

Source: Clearing Discrete Cell Values on Multiple Sheets using Google Apps Script

Move column positions in Google Sheets with Google Apps Script

Move columns in a Google Sheet

Move columns in a Google Sheet

The following Google Apps Script is designed to reposition 2 columns within a Google Sheet. It is a small and simple bit of code but it was something new to me when I was collating lots of files together and appending columns at the end – which then needed to be moved.

In this example I am moving columns ‘collegename’ (E) and ‘shoesize’ (F) to the left of ‘postcode’ (D). So that ‘postcode’ will be the final column (F).

Source: The Gift of Script: Move Column Positions