AppsScriptPulse

Bulk export Qualtrics survey results to Google Sheets using Google Apps Script

The following tool is designed to connect to your Qualtrics account and export the results data for multiple surveys that you specify, in one go. The results will be appended to the Google Sheet using the survey-name to identify each sheet of data. The data itself is exported as CSV.

The spreadsheet requests some details to connect to your qualtrics accounts with clear instructions on how.

Screenshot of instructions from Google Sheet with boxes to enter information.

 

Source: The Gift of Script: Bulk export Qualtrics survey results

The Gift of Script: Bulk create Google Docs from Google Sheet data

The following is designed to bulk create Google Docs from rows of data within a Google Sheet and to include some of that data within the new Doc body (so they become customised files). It also creates a link to the new Google Doc back in the Sheet on the relevant row.

Rows of data in a spreadsheet will transfer into a Doc

Example rows of data in a Google Sheet

Source: The Gift of Script: Bulk create Google Docs from Google Sheet data

Bulk create Google Drive folders 2.0 with Google Apps Script

The following was developed to bulk create Google Drive folders with data from a given spreadsheet (eg to name the folders and add permissions). It is an improved version of the tool built in April 2019

Source: The Gift of Script: Bulk create Google Drive folders 2.0

Google Form – use a switch to determine save location

The following code is designed to take a specific option selected on a Google Form and use that to determine where something could be stored. The example it was developed for was Risk Assessments where depending on the type of assessment selected on the Form the generated file was to be saved in a specific Google Drive folder.

Source: The Gift of Script: Google Form – use a switch to determine save location

Create Google Doc from Form submission

Screenshot of spreadsheet with data and Doc link

Screenshot of spreadsheet with data and Doc link

Create a Google Doc for each submission of a Google Form and translate some of that Form data into the Doc. It puts a link to the newly created Google Doc back into the spreadsheet alongside the relevant row. The Name field from the Form is used as part of the filename for the created Doc and there is a Log sheet to support any troubleshooting errors.

Source: The Gift of Script: Create Google Doc from Form submission

The Gift of Script: Create a Shortcut in Google Drive with Google Apps Script

The following Google Apps Script is designed to create a Shortcut to an existing Google Drive folder, within another folder..

For Google Drive pros you can currently place a file in multiple folders, but Google will be removing this functionality on 30 September 2020. In March Google announced general availability of shortcuts in Google Drive, is is designed to replace the ‘file in multiple locations’ feature. For Google Apps Script developers wanting to migrate to Drive Shortcuts Phil Bainbridge provides this useful Apps Script snippet.

Source: The Gift of Script: Create a Shortcut in Google Drive

Bulk add unique data to an SQL Table in Apps Script

The following code combines Google Apps Script and SQL to bulk insert a Google Sheet of data into an existing SQL Table, but only after checking the record does not already exist so that it can be safely re-run.

Source: The Gift of Script: Bulk add unique data to an SQL Table in Apps Script

Email scheduler for Gmail – overview

Email scheduler spreadsheet columns image

Email scheduler spreadsheet columns

Over the next few blog posts I look to explore my development of an email scheduler for Gmail that is designed to let you schedule when you want an email composed in your drafts to be sent (by specifying the date/time).

This was written prior to Google introducing an email scheduler themselves.

Source: The Gift of Script: Email scheduler for Gmail – overview

Loop delete specific rows with counter

Example table with specific rows to delete

Example table with specific rows to delete

Table with row 3 now deleted and data shifted up

Table with row 3 now deleted and data shifted up

The following Google Apps Script has been created to help with a recent difficulty I was having with deleting rows containing a specific value, where the loop was losing the row position due to the spreadsheet data all shifting up a row each time one was deleted. Some searching online suggested looping through a spreadsheet in reverse (from bottom up) to avoid the shift, but that seems more like a workaround than a direct solution …

Source: The Gift of Script: Loop delete specific rows with counter

Data Validation – check for blank cells

The following Google Apps Script code was developed as a tool to check that all the necessary data existed in a spreadsheet before another function was triggered. The reason for this was that if any data was missing it would affect the student Group files I was creating (eg no email address or name) that would eventually prevent further functions from running at a later date.

Source: The Gift of Script: Data Validation – check for blank cells

Bulk save emails from Gmail

Screenshot of setup sheet for tool.

Screenshot of setup sheet for tool.

This tool is designed to bulk save emails (and associated attachments) from a specified Gmail label into a Google Drive folder, with relevant threads combined into a single PDF document.

Source: The Gift of Script: Bulk save emails from Gmail – overview

Log actions performed by a user running a Google Apps Script

Screenshot of spreadsheet with logs from script

Example log output from script to spreadsheet

A standalone function that you could include in your scripting projects to help determine which user ran a script and what actions it has performed. It is designed to output the information into a Google sheet – Date/Time, User, Action.

Source: The Gift of Script: Log actions performed by a user running a script

Convert Doc to PDF and move into a new folder with Google Apps Script

Create a PDF version of a Google Doc, move it into a new folder, remove its parents so it only exists in the new folder (typically also exists in My Drive) and then trash the Doc.

Source: The Gift of Script: Convert Doc to PDF and move into a new folder

Check if a date is more than a month ago

Recently during a consultation I was asked if it would be possible to check if the date submitted on a Google form was over a month ago, to which I responded “sure …”.

Admittedly this was a lot more difficulty than I thought it would (and should) be – I was bamboozled by online forums and posts suggesting to convert dates into numbers and perform other incoherent functions to achieve this. Eventually however I came across the single JavaScript function that I would need to achieve this feat …… ‘getMonth’.

Source: The Gift of Script: Check if a date is more than a month ago

Protect a named range in a Google sheet

The following Google Apps Script code is from some recent learning I have been doing when asked about locking-down certain areas of a sheet. I knew of named ranges and protecting cells but not quite that it could be done with apps script.

Source: The Gift of Script: Protect a named range in a Google sheet

Get weekday name from a date

Take a date and extract the day of the week from it. By making use of ‘formatDate’ and the pattern ‘EEEE’ within a few lines of code we have a workable week-day name that could be used in an if statement as discussed in the previous post.

Source: The Gift of Script: Get weekday name from a date – alternative

Dynamically remove Google Form options

Screenshot of Google Form appointment slots
Google Form appointment slots

This was developed as I wanted to learn about removing Google Form option choices as part of exploring its capabilities for use with appointment slots. I am aware there are a number of Google add-ons that achieve this but they come with potential data protection issues when accessing your Google Account, hence an in-house approach.

The principle is simply that a user would select their desired appointment slot on the Form and then that option would be unavailable for the next user accessing the Form.

Source: The Gift of Script: Dynamically remove Google Form options

Copy template sheet to Google Sheets and reorder

Template sheet with signatures to copy to other files

Screenshot of template sheet with signatures to copy to other files

Take a template Google Sheet (containing fields for 3 signatures) and copy it into other Google Sheet files within a given Google Drive folder and then reorder those sheets so that it was the first one.

The idea was based around needing users to authorise student marks with their signature from multiple Google Sheet reports produced from a third party system.

Source: The Gift of Script: Copy template sheet to Google Sheets and reorder

Batch get existing Google Drive folder IDs & names

Get the folder IDs of a large number of current Google drive folders along with parts of their name – for capturing in a Google Sheet.

Source: The Gift of Script: Batch get existing folder IDs & names – version 2.0

Fixing dates from a Google Form

For those getting a ‘date’ from a Google Form and finding that it flips the day/month the wrong way around. This small piece of code can be inserted to create a correct date format.

Source: The Gift of Script: Fixing dates from a Google Form

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