AppsScriptPulse

The Gift of Script: Search spreadsheet for multiple criteria

Search through rows of a Google Sheet simultaneously looking for certain criteria all in one single loop. I needed a way of doing this without multiple loops despite searching for separate information and here is a way of achieving that via true/false flags.

Rows of email address and role in spreadsheet

Screenshot of spreadsheet data to search

Source: The Gift of Script: Search spreadsheet for multiple criteria

Using Google Apps Script to generate code for handling Google Forms submission data

Automate the generation of further Apps Script code typically used when capturing Google Form submission data. I tend to find there are 2 lines of code per Form question that I have to write which when scaled up to 60+ questions is a lot of time and chance for human error.

Apps Script code can be automatically generate as lines of text in a document.

Auto generate Apps Script code lines.

Source: Generate Apps Script code for Forms

Bulk export Qualtrics survey results to Google Sheets using Google Apps Script

The following tool is designed to connect to your Qualtrics account and export the results data for multiple surveys that you specify, in one go. The results will be appended to the Google Sheet using the survey-name to identify each sheet of data. The data itself is exported as CSV.

The spreadsheet requests some details to connect to your qualtrics accounts with clear instructions on how.

Screenshot of instructions from Google Sheet with boxes to enter information.

 

Source: The Gift of Script: Bulk export Qualtrics survey results

The Gift of Script: Bulk create Google Docs from Google Sheet data

The following is designed to bulk create Google Docs from rows of data within a Google Sheet and to include some of that data within the new Doc body (so they become customised files). It also creates a link to the new Google Doc back in the Sheet on the relevant row.

Rows of data in a spreadsheet will transfer into a Doc

Example rows of data in a Google Sheet

Source: The Gift of Script: Bulk create Google Docs from Google Sheet data

Bulk create Google Drive folders 2.0 with Google Apps Script

The following was developed to bulk create Google Drive folders with data from a given spreadsheet (eg to name the folders and add permissions). It is an improved version of the tool built in April 2019

Source: The Gift of Script: Bulk create Google Drive folders 2.0

Google Form – use a switch to determine save location

The following code is designed to take a specific option selected on a Google Form and use that to determine where something could be stored. The example it was developed for was Risk Assessments where depending on the type of assessment selected on the Form the generated file was to be saved in a specific Google Drive folder.

Source: The Gift of Script: Google Form – use a switch to determine save location

Create Google Doc from Form submission

Screenshot of spreadsheet with data and Doc link

Screenshot of spreadsheet with data and Doc link

Create a Google Doc for each submission of a Google Form and translate some of that Form data into the Doc. It puts a link to the newly created Google Doc back into the spreadsheet alongside the relevant row. The Name field from the Form is used as part of the filename for the created Doc and there is a Log sheet to support any troubleshooting errors.

Source: The Gift of Script: Create Google Doc from Form submission

Bulk add unique data to an SQL Table in Apps Script

The following code combines Google Apps Script and SQL to bulk insert a Google Sheet of data into an existing SQL Table, but only after checking the record does not already exist so that it can be safely re-run.

Source: The Gift of Script: Bulk add unique data to an SQL Table in Apps Script

Email scheduler for Gmail – overview

Email scheduler spreadsheet columns image

Email scheduler spreadsheet columns

Over the next few blog posts I look to explore my development of an email scheduler for Gmail that is designed to let you schedule when you want an email composed in your drafts to be sent (by specifying the date/time).

This was written prior to Google introducing an email scheduler themselves.

Source: The Gift of Script: Email scheduler for Gmail – overview

Loop delete specific rows with counter

Example table with specific rows to delete

Example table with specific rows to delete

Table with row 3 now deleted and data shifted up

Table with row 3 now deleted and data shifted up

The following Google Apps Script has been created to help with a recent difficulty I was having with deleting rows containing a specific value, where the loop was losing the row position due to the spreadsheet data all shifting up a row each time one was deleted. Some searching online suggested looping through a spreadsheet in reverse (from bottom up) to avoid the shift, but that seems more like a workaround than a direct solution …

Source: The Gift of Script: Loop delete specific rows with counter

Data Validation – check for blank cells

The following Google Apps Script code was developed as a tool to check that all the necessary data existed in a spreadsheet before another function was triggered. The reason for this was that if any data was missing it would affect the student Group files I was creating (eg no email address or name) that would eventually prevent further functions from running at a later date.

Source: The Gift of Script: Data Validation – check for blank cells

Bulk save emails from Gmail

Screenshot of setup sheet for tool.

Screenshot of setup sheet for tool.

This tool is designed to bulk save emails (and associated attachments) from a specified Gmail label into a Google Drive folder, with relevant threads combined into a single PDF document.

Source: The Gift of Script: Bulk save emails from Gmail – overview

Log actions performed by a user running a Google Apps Script

Screenshot of spreadsheet with logs from script

Example log output from script to spreadsheet

A standalone function that you could include in your scripting projects to help determine which user ran a script and what actions it has performed. It is designed to output the information into a Google sheet – Date/Time, User, Action.

Source: The Gift of Script: Log actions performed by a user running a script

Convert Doc to PDF and move into a new folder with Google Apps Script

Create a PDF version of a Google Doc, move it into a new folder, remove its parents so it only exists in the new folder (typically also exists in My Drive) and then trash the Doc.

Source: The Gift of Script: Convert Doc to PDF and move into a new folder

Check if a date is more than a month ago

Recently during a consultation I was asked if it would be possible to check if the date submitted on a Google form was over a month ago, to which I responded “sure …”.

Admittedly this was a lot more difficulty than I thought it would (and should) be – I was bamboozled by online forums and posts suggesting to convert dates into numbers and perform other incoherent functions to achieve this. Eventually however I came across the single JavaScript function that I would need to achieve this feat …… ‘getMonth’.

Source: The Gift of Script: Check if a date is more than a month ago

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