AppsScriptPulse

Removing Google Drive file access permissions via a Google Apps Script Web App

Remove a users edit access to a Google Drive file via an Apps Script Web App.

Web App code sample

Web App code sample

The following Google Apps Script is designed to remove a person’s edit access from a Google Drive file via a Web App. The reason for using a Web App in this instance is because removing a person’s access to a file whilst they are running Apps Script code typically results in an error (or most certainly the inability to cleanly end the code). In the project I was working on prior to this step the code needs to send some automated emails before finishing with removing the person’s access.

Source: The Gift of Script: Remove File Access via a Web App

Get all selected Ranges in Google Sheets with Google Apps Script

Get all selected Ranges in a Google Sheet along with values, row and column details.

Selected ranges in a Google Sheet

Selected ranges in a Google Sheet

The following Google Apps Script was from some learning around multiple ranges being selected/highlighted by a user in a Google Sheet. I have always worked with individual cells or continuous ranges within Sheets, but during the development of my Archive Sheet data Add-on I wanted to enhance it by allowing more rows to be acted upon in one go.

I practiced getting a few values after looping through each selected range:

  • A1 Notation (e.g. A2:C5),
  • Cell values,
  • Starting row,
  • End row,
  • Number of rows (calculated from the above),
  • Starting column,
  • End column,
  • Number of columns (calculated from the above).

Source: The Gift of Script: Get all selected Ranges in a Google Sheet

Bulk convert Excel files to Google Sheet files

Iterate through a Google Drive folder of Microsoft Excel files and convert them into individual Google Sheet files.

Bulk convert Excel files to Google Sheets

Bulk convert Excel files to Google Sheets

The following Google Apps Script is designed to iterate through a Google Drive folder of Microsoft Excel files and convert them all to individual Google Sheet files.

Source: The Gift of Script: Bulk convert Excel files to Google Sheet files

Email notification of Drive file changes within last x hours

Periodically check for any changes in a given Google Drive file and receive an email notification if there are any, within your given time-frame.

Email notification of Drive file changes. Image credit: Phil Bainbridge

The following Google Apps Script is designed to periodically check for any changes that have occurred to a given Google Drive file (ie edits to it) and send an email to notify of that. It goes through the Revision (Version History) of the file and looks at the modification dates for those that match with your given timeframe, to then collect the Username & Email address of the person that made those edits for inclusion in the email.

So as an example you may have a Google Sheet where you want to setup a check every 4 hours, to then be emailed if there have been any edits to it, along with who made those edits.

Source: The Gift of Script: Email notification of Drive file changes within last x hours

Search Google Drive folders for creation/modified dates using Google Apps Script

Search one level of Google Drive folders and extract creation, last updated and folder names into a Google Sheet.

Enter the Parent folder ID and search the folders within

Enter the Parent folder ID and search the folders within

The following Google Apps Script is designed to search through one level of Google Drive folders and extract the following information into a Google Sheet:

  • The folder name as a direct clickable link,
  • The folder creation date,
  • The folder last updated date,
  • The folder ID.

Source: The Gift of Script: Search Google Drive folders for creation/modified dates

Bulk rename files in Google Workspace/Drive with this new Add-on

Google Add-on to bulk rename Google Drive files quickly and easily in a given folder. You define exactly what you want to search for in the file name and the text to replace it with. Includes instructions and demo video.

Bulk Rename Files Add-on Interface

Bulk Rename Files Add-on Interface

Source: The Gift of Script: Bulk Rename Files Add-on

Archive Sheet data using tickboxes and Google Apps Script

Automatically move a row of data from one Google Sheet tab to another when a tickbox is selected.

Archive a row of data by ticking a box

Archive a row of data by ticking a box

The following Google Apps Script is designed to move a row of data from one Google Sheet tab to another when a tickbox has been selected in a given column. The tool was developed to help colleagues with automatically archiving data that had been actioned.

The tool uses an ‘onEdit(e) simple trigger’ to constantly monitor the Google Sheet for any changes in values. Is it specifically targeted at a tickbox-column only so that it does not archive rows of data on every edit of the Google Sheet.

Source: The Gift of Script: Archive Sheet data using tickboxes

Search Drive File Names Add-on

An Add-on to perform a Google Drive file name search from within a Google Sheet to keep the file information saved for future use.

Search Drive file names in Google Sheets

Search Drive file names in Google Sheets

It is easy to search for the names of files within Google Drive, but what happens when there are a lot of results that you need to go through?! Scrolling continuously down the page becomes quite clunky and frustrating, so with this tool you can perform that same search in a Google Sheet but have the results collated into the Sheet also, so they are much easier to then work with.

This Google Sheet will contain:

  • a clickable link to the file,
  • the file type,
  • the date it was created,
  • when it was last updated,
  • the folder path where it is stored,
  • the ID of the file.

Source: The Gift of Script: Search Drive File Names Add-on

How to pass Apps Script data directly into a HTML page

The following Google Apps Script code is designed to create a HTML popup in a Google Sheet and pass some data directly into it so that the popup can display the information.

Display Apps Script code directly in a HTML popup

This was part of a larger project I was working on so I have stripped all of that away here and kept the bare minimum for demo purposes. I already knew how to get the HTML page to run a Function once it had loaded to then access static data from within the Google Sheet, but what was tripping me up here was if that data was coming directly from Apps Script itself – such as an error message from a try/catch.

Source: The Gift of Script: How to pass Apps Script data directly into a HTML page

The Gift Of Script: Archive Sheet data Add-on

Move/archive a row of data from one Google Sheet (tab) to another, within the same file, using this Google Workspace Add-on. It will also remember your individual preferences for each file so it is even quicker to use next time around.

New Features
January 2022
A new ‘Settings’ page allowing you to select more than just cell values when archiving row data. You can now also select:
> Text formatting: bold, italics, colour, size and style.
> Cell: background colour, Notes and wrapping.

Source: The Gift of Script: Archive Sheet data Add-on

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