AppsScriptPulse

Are the benefits of automation worth the overhead of setting things…

Image credit: Brightec

Why setting up automation is always worth it

As developers, we often find ourselves weighing up the benefits of automation against the overhead of setting things up. This is true for our personal workflows as well – I often have an idea of how I could automate various arduous tasks, but in reality, it’s difficult to justify doing so.

I ended up going with my gut on this one, and built a ‘calendar sync tool’ that automates the process. It turned out to be 100% worth it – and in this article, I’m going to argue that it’s always worth automating!

This post from Jonny Townend at Brightec is a two-for-one both highlighting the benefits of taking the time to automate workflows and as a bonus sharing a Google Apps Script powered Google Calendar sync tool.

Source: Are the benefits of automation worth the overhead of setting things…

Create Google Calendar events from sending yourself a Gmail on a mobile device using Google Apps Script

This Google Apps Script allows you to create a Google Calendar event by sending yourself an email in Gmail. Unlike Gmail’s current feature to create Google Calendar events, this script allows you to be on a mobile device.

We’ve featured a couple of contributions from Al Chen in the past and this is another great one. For some context Al has also posted Productivity hack for creating a Google Calendar event by sending yourself an email. For the source code and setup follow the link at the end of the post. If you use Product Hunt and find this solution you can upvote here.

Source: GitHub – al-codaio/events-from-gmail: Create Google Calendar events from sending yourself a Gmail on a mobile device using Google Apps Script.

How to Schedule a Google Meeting with Google Calendar and Apps Script – Digital Inspiration

This Apps Script sample shows how you can programmatically schedule video meetings inside Google Meet with one or more participants using the Google Calendar API. It can be useful for teachers who wish to schedule regular meetings with their students but instead of manually creating meeting invites, they can easily automate the whole process for the entire class.

Source: How to Schedule a Google Meeting with Google Calendar and Apps Script – Digital Inspiration

Create a Google Calendar Event via the Calendar API

Use the Calendar API to create an Event via Google Apps Script. Includes a tutorial video.

This is a simple Google Apps Script file that may look lengthy but in actual fact is just each possible item of an event that a user may wish to modify. Some of the items have default values which means you could remove them from the script and the Calendar API would use these defaults instead. My hope is that laying out the format like this allows you to then manipulate as you require and learn as I did.

Source: The Gift of Script: Create a Google Calendar Event via the Calendar API

Bulk create Google Calendar events with optional Meet or Zoom

Bulk create Google Calendar events with optional video conferencing (Google Meet or Zoom) all from a Google Sheet.

Google Sheet columns allow for event details to be added

Google Sheet columns allow for event details to be added

Features of the tool

  • Performs an initial check that you have access to the provided Calendar to create events on.
  • Allows for events to be created on another Calendar that you have suitable access to (not just your own).
  • Uses toast popups to inform you of the progress as each creates each event per row.
  • Fast and efficient for creating a large number of events in one go.
  • Will not duplicate events if re-run, so you can continue to append further if you wish.
  • Provides a direct link to the created event from within the Google Sheet for easy access.
  • Performs a check of any missing ‘required’ information and informs the user via a popup so they can resolve this.
  • Includes ‘Log’ sheet to help output any error messages.
  • Has a ‘Reset’ option in the menu bar to remove all entered data and start from scratch.
  • Replicates 90%+ of the settings you can adjust when directly creating an event in Google Calendar.

Source: The Gift of Script: Bulk create Google Calendar events with optional Meet or Zoom – overview

Bulk create Google Calendar events with optional Google Meet from a Google Sheet

Bulk create Google Calendar events with optional video conferencing (Google Meet) all from a Google Sheet.

Google Sheet columns allow for event details to be added

Google Sheet columns allow for event details to be added

Features of the tool

  • Performs an initial check that you have access to the provided Calendar to create events on.
  • Allows for events to be created on another Calendar that you have suitable access to (not just your own).
  • Uses toast popups to inform you of the progress as each creates each event per row.
  • Fast and efficient for creating a large number of events in one go.
  • Will not duplicate events if re-run, so you can continue to append further if you wish.
  • Provides a direct link to the created event from within the Google Sheet for easy access.
  • Performs a check of any missing ‘required’ information and informs the user via a popup so they can resolve this.
  • Includes ‘Log’ sheet to help output any error messages.
  • Has a ‘Reset’ option in the menu bar to remove all entered data and start from scratch.
  • Replicates 90%+ of the settings you can adjust when directly creating an event in Google Calendar.

Source: The Gift of Script: Bulk create Google Calendar events with optional Google Meet

Using Google Apps Script to schedule Google Meets for a Virtual Parents’ Evening Assistant

If your school is considering conducting an online ‘Virtual Parents’ Evening’ due to covid restrictions, this project might save your staff time. The Google Sheet (make a copy at https://bit.ly/vpeassistant ) uses Google Apps Scripts to automatically create a Calendar event (in your default Calendar), create a Meet link as part of the event, paste the Meet link back into the Sheet and create a draft email to the parent containing the Meet link and time/date.

A simple and effective solution from Luke Craig to help you manage virtual parents evenings … and more. In particular useful to see how you can add Google Meet video calls to you calendar invites. The video description also includes a link to the source code on Github.

Add a Google Meet to Calendar Events with Google Apps Script

My small team relies on automation to make things run. Part of our PD process is a Google Form workflow that kicks off calendar events, document creation, and email notifications. Since we’ve moved to online learning, we wanted to update that process to automatically add a Google Meet link for any PD that doesn’t have to be in person.

There are some official Google guides that show how to attach a Meet event to the Calendar, but nothing from the perspective of Apps Script specifically, so that’s what is shown here.

Source: Add a Google Meet to Calendar Events with Google Apps Script

Fake calling to leave one meeting for the next — Google Apps Script to the rescue

All through the day, I want call reminders for specific events 10 mins before the meeting time, so I can leave my current meeting with out a hitch and go for the next one. So I used 3 tools for this: Google Calendar to fetch meeting times, Google Calendar to fetch meetings. Twilio to make calls. And finally Google Apps Script to put it altogether.

An interesting implementation by Urwa Shabir on managing meeting schedule using Twilio, Google Calendar and Apps Script.

Source: Fake calling to leave one meeting for the next — Google Apps Script to the rescue

How to Colorize Google Calendar Event Using Apps Script

Google Calendar provides a facility to create multiple calendars in order to keep different kind of events tidy. It also let’s us colorize them, but in the addition to that, you can also colorize different events in a single calendar!

Automatically colorize your calendar events using the power of Google Calendar and Google Apps Script platform.

Source: How to Colorize Google Calendar Event Using Apps Script (1/2)

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