AppsScriptPulse

Category: Gmail

FormsGmailSheetsSolutions

Workflow to collect and approve budgets using Apps Script in Google Sheets

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Gathering inputs from multiple sources and then taking action on each becomes taxing when the task needs to be realized with frequency and with multiple stakeholders. An example is quarterly or annual budget approvals for a finance team.

In this article the author will share how to use an Apps Script in a Google Sheet to automatically create a budget submission form that you can share with end users, and when their responses arrive in the sheet, you can collaborate with other reviewers to send emails in bulk depending on whether you are approving, rejecting, or asking for more information about their request. The emails use a Google doc as a template that pulls information from the sheet such as a user’s name, the budget values they entered, or special comments.

Source: Workflow to collect and approve budgets using Apps Script in Google Sheets

GmailSheetsSnippet

Email scheduler for Gmail – overview

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Email scheduler spreadsheet columns image
Email scheduler spreadsheet columns

Over the next few blog posts I look to explore my development of an email scheduler for Gmail that is designed to let you schedule when you want an email composed in your drafts to be sent (by specifying the date/time).

This was written prior to Google introducing an email scheduler themselves.

Source: The Gift of Script: Email scheduler for Gmail – overview

GmailSheetsSolutions

Gmail Mail Merge For A Specific Label With Apps Script – Ben Collins

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Every Monday I send out a Google Sheets tip email and occasionally I’ll include a formula challenge…. It would have been too time consuming to reply to all 150 responses manually from my inbox. Since 95% of all my replies would be the same … it was a perfect case for automation.

Ben Collins expertly shares how he automates part of his Gmail inbox to review emails in Google Sheets and prepare draft replies to be sent as responses. As always Ben provides details of each step and the code.

PS Don’t miss Ben’s free Automation With Apps Script course  – enrolment closes 31 January 2020.

Source: Gmail Mail Merge For A Specific Label With Apps Script – Ben Collins

GmailOfficial NewsSheetsSolutions

Create a mail merge using Gmail and Google Sheets | Sheets to Apps

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Whether you are in sales, marketing, education, project management, data analysis, etc., it’s common for people to want to send emails to multiple recipients with information that is customized to each. In this episode, learn about Martin Hawksey’s mail merge solution, which helps anyone send emails with customized content from a Google spreadsheet, and Gmail.

See the YouTube description for all the links you need.

GmailSolutions

Manage Gmail with Google Apps Script

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Ever had a messy inbox full of mails? Does it bother you to skip the inbox? Luckily, Google has provided many services that we can harness its utilities to organize the mail using personal preferences or workflow.

You will able to make an auto email archiver/remover after following the steps. This will be done by using Google Apps Script and setting the schedule trigger. The code is pretty simple and straightforward since Google has already provided us with ready-to-use objects for managing Gmail.

Source: Manage Gmail with Google Script

GmailSheetsSolutions

How I Email: Ben Collins, Google Sheets Developer & Data Analytics Instructor – The Gmail Genius

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Google Sheets expert Ben Collins shares tips and tricks for getting the most out of G Suite for your personal or business email.

In this interview Ben also shares a number of Google Apps Script based solutions he has developed and shared for managing his inbox including “I wrote a small program that automatically creates a draft reply from each row of my Google Sheet. Based on the sentiment of the response, the program adds a generic thank you message. Now my workflow is to go directly to my draft Gmail folder, review these draft emails (which include the feedback so I don’t even have to look at the Google Sheet) and add a custom response before hitting send”. You can view the interview for a link to the example script Ben shared for this.

Source: How I Email: Ben Collins, Google Sheets Developer & Data Analytics Instructor – The Gmail Genius

GmailSheetsSlidesSolutions

Send bullk emails with personalised images in G Suite using Google Apps Script

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Earlier in the year I managed to get a bulk emailing script published in the G Suite Developer Solutions Gallery. In this post I want to show you how you can extend this script so that you can send personalised images using Gmail, Sheets and Slides.

Source: Send bullk emails with personalised images in G Suite using Google Apps Script

GmailGotchas

Gmail scopes automatically invalidated when a user changes the password requiring re-authentication 

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I stumbled upon this particular oddity a few weeks ago when a client asked me to resolve an issue.
It turns out that if your application leverages gmail scopes, those scopes are automatically invalidated when a user changes the password on that gmail account. The client in question had changed their password which triggered an authorization prompt. Something to watch out for.
Nice highlight from Dimu Designs, the source thread is open for other ‘gotchas’.

Source: The more you know! – Google Groups

GmailSheetsSnippetSolutions

Bulk send emails from a Google Sheet

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This is designed to loop through each row of a Google Sheet and send an email containing information from it. This means you can send personalised emails with ad-hoc information for each recipient quickly.

It has been developed so that it is easily expandable for you to add further columns/rows. The script has a number of features to achieve this:

  1. A menu option for easily selecting to send email, with a confirmation dialogue popup.
  2. A timestamp as confirmation for when an email was sent.
  3. A check that an Email Address is present and there is no current value in the Email Sent column – to prevent repeat email sending but also allow ad-hoc emailing by clearing this column for those you wish to send again.
  4. A try/catch to help automatically deal with problematic emails that may break the script – an error message will be written into the Email Sent column and the script will continue on to the next row.

Source: The Gift of Script: Bulk send emails from Google Sheet